EXECUTIVE ASSISTANT I

The Marvin Group is a Strategic Partner for Global Alternate Mission Equipment and Sustainment
The Marvin Group, a leading defense contractor, plays a crucial role in the development and manufacturing of various systems for military aerospace and vehicles. Based in Southern California near the Los Angeles International Airport, The Marvin Group consists of Marvin Engineering (MEC), Marvin Test Solutions (MTS) and Marvin Land Systems (MLS).  Marvin Engineering designs and produces military Alternate Mission Equipment.  Marvin Test Solutions designs and manufactures armament Test Equipment. Marvin Land Systems specializes in the design and build of power and thermal management systems. For over 60 years we have maintained “A Tradition of Excellence”, serving as a trusted source for our unwavering commitment to supporting all branches of the Department of Defense and our global allies. Our collaboration extends across a diverse array of programs and platforms, including major military prime contractors such as Lockheed Martin, Northrop Grumman, and Raytheon.

The Executive Administrative Assistant will report to and provide direct on-site support to the Director of Supply Chain. He or she will also assist the Vice President of Supply Chain, Procurement Managers, and Buyers as necessary. Normal business hours are Monday through Friday, from 7:00am until 4:00pm.

RESPONSIBILITIES:

• Draft formal organizational memoranda and letters to executives of our key suppliers on behalf of the Vice President and Director of Supply Chain
• Maintain clear and complete meeting notes, and then follow-up on key action items on behalf of the Vice President and Director of Supply Chain.
• Act as a delegate of the Director of Supply Chain for providing SAP approvals within the system tool when directed.
• Create/coordinate PowerPoint presentations fit for executive or organizational-level communications
• Generate reports for the Vice President and Director of Supply Chain as required
• Set-up organizational events and celebrations
• Arrange travel
• Answer phone, set-up meeting rooms and video conference reservations
• Contact supplier executives by phone to relay messages or coordinate events on behalf of the Vice President and Director of Supply Chain
• Provide training and assist employees with operational procedures and department work instructions
• Retrieve purchase orders and open order reports from SAP  
• Maintain and reorder department supplies
• Monitor and ensure team compliance with supply chain policies
• Create, maintain, and complete various forms, documents, and spreadsheets
• Order food and beverages, set-up lunch meetings, and manage errands on behalf of the Vice President and Director of Supply Chain
• Act as a liaison between the various MEC departments by providing information and answering questions as needed
• Meet deadlines set by the Vice President and Director of Supply Chain
• Maintain a positive and pleasant customer service environment
• Multitask and get things done

SKILLS / REQUIREMENTS:

• High school diploma minimum. Prefer A.A., A.S., B.A., or B.S. college degree
• Excellent spelling and grammar (English), articulate and concise, and able to emulate the typical style and content of the Director of Supply Chain in written communications.
• Appropriate use of email for executive level communications
• Excellent communication skills, audience appropriate, especially when executive
• Common-sense scheduling and calendar maintenance
• Strong attention to detail
• Creative, robust problem-solving skills, organized, proactive, able to effectively prioritize  
• Customer service mind-set, helpful, and pleasant upbeat can-do personality
• Professional demeanor and positive attitude
• 2-3 years administrative experience, preferably in a manufacturing environment
• Familiarity with aerospace, defense, and manufacturing terminology is a plus
• MRP experience (SAP preferred) is a plus
• Reliable and available when needed
• Acts with discretion & confidentiality

WORK ENVIRONMENT:

• Medium-to-large fast paced office environment
• The noise level in the work environment is usually moderate
• Exposed to a combination of normal office type environments

SALARY RANGE:

Base Salary Range (Inglewood only): $70,000 to $90,000

NOTES: This job description in no way states or implies that these are the only duties to be performed by this position's employee(s). Employees will be required to follow any other job-related instructions and perform any other job-related duties requested by anyone authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to accommodate individuals with disabilities reasonably. To perform this job successfully, the employee(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at-will relationship.

This position must meet export control compliance requirements. All applicants must be “U.S. persons” within the meaning of ITAR, as defined: a U.S. Citizen, a lawful permanent resident, political asylee, or refugee.

Interested parties please apply online and submit resume to https://jobs.marvingroup.com/
Visit us at https://http://marvingroup.com/

The Marvin Group is an EEO/AA/Disability/Vets Employer.

Our company uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify.

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact People & Culture at 310.674.5030. #LI-CH1